Show File Preview

BeyondCloudConnector allows you to preview files stored in the cloud storage.

Note

User permissions required
The File Preview Enabled setting on the Cloud Connector User Setup page controls the file preview below the Dropzone for the corresponding tables. If the user does not have the permissions (Dropzone Enabled and File Preview Enabled), neither the Dropzone nor the file preview will be displayed to the user.

Follow the steps below to preview a file stored in the cloud storage:

  1. Click the file name in the Dropzone.
  2. A reduced preview of the file is displayed in the info box area under the File Preview tab.
    small-preview
  3. If you want to see a larger preview of the file, click the eye icon next to the file in the Dropzone.
  4. The file view opens. In this file view, you can view the files stored in the cloud storage - without leaving Business Central.
    edit-excel-list-in-preview

File preview allows handling files within Business Central (with multiple people), playing video files and editing PDF documents.

BeyondCloudConnector offers a wide range of functions for editing files. All of these functions can be performed in the file preview (eye icon). Below is an overview, sorted by file type, of the functions you can perform on files stored in the cloud within the file preview via Business Central:

File Type Feature/s for File Handling
PDF Files
(.pdf)		 • Rotate pages
• Add text
• Highlight text
• Draw objects
• Revert changes
• Save changes
• Print
• Read Aloud
Excel Files
Word Files
PowerPoint Files
OneNote Files
(.xlsx, .docx, .pptx, .one)
 • Work simultaneously with other employees on a file in and outside of Business Central in real time
Video Files
(.mpg, .mpeg, .mp4, .avi, .wmv, .mov, .flv, .webm, …) 		Playback with different options:
• Play in fullscreen mode
• Play in picture-in-picture
• Change playback speed
• Change volume
Note

Merge PDF files
In addition to the above mentioned functions for the preview, BeyondCloudConnector also allows you to merge multiple PDF files into one PDF file. For more information, see the chapter Merge PDF files.