Setup G/L Accounts for Fixed Prices

To be able to use the fixed price functions of BEYOND FixedPrice, you must enter G/L accounts for the Service and Sales areas. The contents of this chapter are divided into the following sections:

Setup G/L Account for Sales

This section describes how to set up a G/L account for the Sales business area in order to use the fixed price function of Beyond FixedPrice in sales documents.

To set up a G/L account for the Sales business area, proceed as follows:

  1. Open the search function from the role center (ALT+Q) .
  2. Search for the page Fixed Price Setup and click on the appropriate search result.
  3. The Fixed Price Setup page is displayed.
    Fixed Price Setup
    Figure: Fixed Price Setup
  4. Under the Area column, select the Sales value.
  5. Under the Type column, enter the value G/L Account.
  6. Enter the number of the G/L account to be used for the fixed prices in the No. column. As this might vary from country to country we wont give any suggestions here.
  7. In the Description column, enter a text that should be displayed in the document when a fixed price is applied on document lines.
  8. For the Sales area, you cannot enter values in the Individual No. (Labour) and Individual No. (Parts) columns. This option can only be used for the Service area.
  9. You have set up the fixed price feature for the Sales area.

Please note that both the Business Posting Group and Product Posting group fields must be set up for the G/L account used.

Setup G/L Accounts for Service

This section describes how to set up G/L accounts for the Service business area in order to use the fixed price function of Beyond FixedPrice in service documents. Beyond FixedPrice allows you to use up to three different G/L accounts for the fixed price function for service documents.

To set up the Service area, proceed as follows:

  1. Open the search function from the role center (ALT+Q) .
  2. Search for the page Fixed Price Setup and click on the appropriate search result.
  3. The Fixed Price Setup page is displayed.
    Fixed Price Setup for Service
    Figure: Fixed Price Setup for Service
  4. Select the value Service under the Area column.
  5. Enter the value G/L Account under the Type column.
  6. Under the No. column, enter the number of the G/L account to be posted to if you are using a fixed price (for the entire order). If you want to differentiate between fixed prices for labour (resource lines) and parts (item lines), you can enter the corresponding G/L accounts in the Individual No. (labour) or Individual No. (Parts) columns. If you leave one of the two columns empty, the fixed prices for labour or parts used in orders are posted to the G/L account specified in the No. column.

You have configured the fixed price function in the Service area. Please note that both the Business Posting Group and Product Posting Group fields must be set up for the G/L accounts used.