Ship Items

When you ship items from a warehouse that is not set up for warehouse shipment processing, you simply record the shipment on the related business document, such as a sales order, service order, purchase return order, or outbound transfer order.

When you ship items from a warehouse that is set up warehouse shipment processing, you can ship items only on the basis of source documents that other company units have released to the warehouse for action.

Note

If your warehouse uses cross-docking and bins, for each line, you can view the quantity of items that have been placed in the cross-dock bins. The application calculates these quantities automatically whenever the fields on the shipment are updated. If they are the items that apply to the shipment you are preparing, you can create a pick for all the lines and then complete the shipment. For more information, see Cross-Dock Items.

To ship items with a sales order

The following describes how to ship items from a sales order. The steps are similar for purchase return orders, service orders, and outbound transfer orders.

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Sales Orders, and then choose the related link.

  2. Open an existing sales order, or create a new one. For more information, see Sell Products.

  3. In the Qty. to Ship field, enter the shipped quantity.

    The value in the Qty. Shipped field is updated. If this is a partial shipment, then the value is lower than the value in the Quantity field.

  4. Choose the Post action.

Note

If your organization does not use sales orders, then, when you post the sales invoice, Business Central assumes that you have shipped the full quantity. If this contradicts with how your organization works, then we recommend that you use sales orders and register shipments as explain in this article.

To ship items with a warehouse shipment

First you create a shipment document from a business source document. Then you pick the specified items for the shipment.

To create a warehouse shipment

Typically, the employee who is responsible for shipping creates a warehouse shipment. The following procedure describes how to create the shipment manually in the default version of Business Central, but your organization might have automated part of the process, such as with the use of hand-held or mounted scanners that are supported by external providers.

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Warehouse Shipments, and then choose the related link.

  2. Choose the New action.

    Fill in the fields on General FastTab. When you retrieve source document lines, some of the information is copied to each line.

    For warehouse configuration with directed put-away and pick, if the location has a default zone and bin for shipments, the Zone Code and Bin Code fields are filled in automatically, but you can change them as appropriate.

    Note

    If you wish to ship items with warehouse class codes other than the class code of the bin in the Bin Code field on the document header, you must delete the contents of the Bin Code field on the header before you retrieve source document lines for the items.

  3. Choose the Get Source Documents action. The Source Documents page opens.

    From a new or an open warehouse shipment, you can use the Filters to Get Source Docs. page to retrieve the released source document lines that define which items to ship.

    1. Choose the Use Filters to Get Src. Docs. action.
    2. To set up a new filter, enter a descriptive code in the Code field, and then choose the Modify action.
    3. Define the type of source document lines that you want to retrieve by filling in the relevant filter fields.
    4. Choose the Run action.

    All released source document lines that fulfill the filter criteria are now inserted in Warehouse Shipment page from which you activated the filter function.

    The filter combinations that you define are saved on the Filters to Get Source Docs. page until the next time you need it. You can make an unlimited number of filter combinations. You can change the criteria at any time by choosing the Modify action.

  4. Select the source documents for which you want to ship items, and then choose the OK button.

The lines of the source documents appear on the Warehouse Shipment page. The Qty. to Ship field is filled with the quantity outstanding for each line, but you can change the quantity as necessary. If you deleted the contents of the Bin Code field on the General FastTab before getting the lines, you must fill in an appropriate bin code on each shipment line.

Note

You cannot ship more items than the number in the Qty. Outstanding field on the source document line. To ship more items, retrieve another source document that contains a line for the item by using the filter function to get source documents with the item.

When you have the lines you want to ship, you can start the process that sends the lines to warehouse employees to pick.

To pick and ship

Typically, a warehouse worker responsible for picking creates a pick document, or opens an already created pick document.

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Warehouse Shipments, and then choose the related link.

  2. Select the warehouse shipment that you want to pick for, and then choose the Create Pick action.

  3. Fill in the fields in the request page, and then choose the OK button. The specified warehouse pick document is created.

    Alternatively, open an existing warehouse pick.

  4. Choose the Lightbulb that opens the Tell Me feature icon, enter Picks, and then choose the related link. Select the warehouse pick that you want to work on.

    If the warehouse is set up to use bins, then the pick lines have been converted to Take and Place action lines.

    You can sort the lines, assign an employee to the pick, set a break-bulk filter, if you are using directed put-away and pick, and print the pick instructions.

  5. Perform the actual picking of items and place them in the specified shipping bin, or in the shipping area, if you do not have bins.

  6. Choose the Register Pick action.

    The Qty. to Ship field and the Document Status field on the header of the shipment document are updated. The items you have picked are no longer available for picking for other shipments or for internal operations.

  7. Print your shipping documents, prepare the shipment packages, and then post the shipment.

For more information about picking for warehouse shipments, see Pick Items for Warehouse Shipment.

You can also use the pick worksheet to make several pick instructions into one instruction (for several shipments) and thereby improve the efficiency of picking in the warehouse. For more information, see Plan Pick in Worksheets.

Note

If you are waiting for particular items to arrive at the warehouse, and you use cross-dock functionality, then Business Central calculates on each shipment or pick worksheet line the quantity of the item that is in the cross-dock bin. It updates this field each time you leave and open the shipment document or worksheet. For more information, see Cross-Dock Items.

See Also

Warehouse Management
Inventory
Setting Up Warehouse Management
Assembly Management
Design Details: Warehouse Management
Working with Business Central