Settle Purchase Invoices Promptly
If you need to pay the vendor by cash or check, you can post the payment when you post the invoice.
To settle purchase invoices promptly
- Choose the
icon, enter Purchase Invoices, and then choose the related link. - Choose the New action.
- To pay either in cash or by bank transfer, enter the number of the general ledger cash account or the bank account in the Bal. Account No. field.
Important
The Bal. Account Type and Bal. Account No. fields are not included in the standard layout of the invoice header. In order to post the payment of an invoice, you must first insert them with the design facilities. For more information, see Personalize Your Workspace.
Note
If you frequently pay purchase invoices in cash, it is a good idea to set up a specific payment method with a balancing account and enter this method in the Payment Method field on the vendor card. The balancing account number is inserted automatically on the invoice header every time you create a new invoice.