Post Transactions Directly to the General Ledger

You use general journals to post financial transactions directly to general ledger accounts and other accounts, such as bank, customer, vendor, and employee accounts.

A typical use of the general journal is to post employees' expenditure of own money during business activities, for later reimbursement. For more information, see Record and Reimburse Employees' Expenses.

General journals post financial transactions directly to general ledger accounts and other accounts, such as bank, customer, vendor, and employee accounts. Posting with a general journal always creates entries on general ledger accounts. This is true even when, for example, you post a journal line to a customer account, because an entry is posted to a general ledger receivables account through a posting group. You can personalize your version of a general journal by setting up a journal batch or template. For more information, see Working with General Journals.

Unlike for entries that are posted with documents, which require a credit memo process, you can correctly reverse entries that are posted with the general journal. For more information, see Reverse Journal Postings and Undo Receipts/Shipments.

To post a transaction directly to a general ledger account

Choose the icon, enter General Journals, and then choose the related link.
Open the relevant general journal batch. For more information, see Working with General Journals.
On a new journal line, fill in the fields as necessary. Hover over a field to read a short description.

Note

The general journal only shows a limited number of fields on the journal line by default. If you want to see additional fields, such as the Account Type field, choose the Show More Columns action. To hide the additional fields again, choose the Show Fewer Columns action. When you see fewer columns, then the same posting date is used for all lines. If you want to have multiple posting dates for the same journal entry, choose the Show More Columns action.
Repeat step 3 for all the separate transactions that you want to post.

Tip

If you want to enter multiple transaction lines above one balance-account line, for example, for one bank account, then select the Suggest Balancing Amount check box on the line for your batch on the General Journal Batches page. Then the Amount field on the balance-account line is automatically prefilled with the value that is required to balance the transactions.
Choose the Post action to record the transactions on the specified G/L accounts.

Post Transactions Directly to the General Ledger

To post a transaction directly to a general ledger account

Note

Tip

See Also